SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Applied Drilling Engineering, Inc. of Tampa, FL for well maintenance, evaluation and MIT services for a cumulative annual not-to-exceed amount of $941,437.00 for the period of May 19, 2023, to May 18, 2024, with the option for two, one-year renewals at the City’s discretion pursuant to Invitation to Bid (ITB) 15-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid #15-23, Well Maintenance, Evaluation and MIT Services was issued on March 17, 2022. Four bids were received on April 18, 2023, and were considered responsive to the requirements set forth in the solicitation. Applied Drilling Engineering, Inc. was selected as the lowest, most responsible bidder.
The Public Utilities Department owns and operates 44 groundwater wells that are the primary source of drinking water for the City’s three water treatment plants. Recent master planning efforts identified the need to periodically maintain, evaluate and refurbish these wells. The services provided by this contract include well pump removal and replacement, well refurbishment through acidification, well evaluations and mechanical integrity testing of the City’s injection well. These services will improve water quality and well productivity. It will also allow groundwater use to be distributed more evenly across the existing wellfields.
The initial contract period will be May 19, 2023, to May 18, 2024, with the option for two, one-year renewal terms. Public Utilities request for funds is based on the specified quantities in the bid tab. As this is a new contract, the amounts for the second and third years will be adjusted to account for operational needs.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY23 are available in Public Utilities’ cost centers, cost code 530300 Other Contractual Services.
Funding for future fiscal years (FY24 through FY26) will be requested within contract calendar and spending limits.