SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to CDW-G, of Vernon Hills, IL for backup devices, software, and maintenance in the amount of $383,656.00 (City of Mesa, AZ) pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback or Cooperative Purchasing, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Authorization is requested to piggyback Omnia Contract Number 2018011-01 (City of Mesa, AZ) with CDW-G, valid through February 28, 2025, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Exceptions to Bid - Piggyback or Cooperative Purchasing, for the utilization of Commvault hardware and software backup solutions in the amount of $383,656.00.
This item also authorizes the use of a lease purchase under the City's Master Lease Purchase Agreement or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City's best interests.
This authorization upgrades the City’s current backup device with Commvault and extends maintenance on the device (36 months). This purchase replaces an existing device that has reached ‘end of life’ after 8 years of use and furthers the organization’s resiliency strategy.
$209,999.00 Appliance hardware and software purchase, implementation.
$143,970.00 hardware and software maintenance (36 months).
$29,687.00 Appliance hardware and software implementation services.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement projects 355-L1907 and 355-M1911 to fund this purchase in FY23.
Future maintenance (FY24 and FY25) will be budgeted in the Information Technology operating budget, codes 5559864-530300 & 530500.