SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Sport Surfaces, LLC. of West Palm Beach, Florida, for cleaning and refurbishment of tennis and pickleball courts at three Parks and Recreation facilities, including Morningside Recreation Center, Coachman Ridge Park and Bay Park Sand Key, in the cumulative amount of $103,935.00, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Parks and Recreation Department oversees more than 110 parks and facilities encompassing approximately 1,846 acres of parkland. Many of these parks feature sports and athletic amenities, including tennis and pickleball courts, which provide residents with opportunities for recreation, exercise, and community engagement.
This proposal includes the cleaning and refurbishment of eight existing tennis and pickleball courts within the noted City parks. The scope of work includes pressure washing, resurfacing, court restriping, installation of fiberglass membranes, replacement of posts and nets, and the removal of tree roots contributing to surface damage. The cleaning and refurbishment of these courts will extend the useful life of the facilities by restoring surfaces that have deteriorated over time due to age and heavy use.
The proposed pricing for Sport Surfaces, LLC is based on a competitively awarded contract with Martin County, pursuant to RFB No. 2023-3466. Sport Surfaces, LLC was approved by the Martin County Board of County Commissioners on February 21, 2023, as the most responsive bidder for Recreational Court Resurfacing, under an initial term expiring February 21, 2026, with two (2), one-year renewal options. Sport Surfaces, LLC was selected after reviewing numerous active municipal contracts based on competitive pricing, craftmanship, past reliability and professionalism, their ability to deliver quality services, expedite designated timelines, and communicating clearly with the client makes them the resurfacing contractor to be considered for this project.
A total of $98,300.00 will be procured through a piggyback contract with Marion County. The procurement of nets, asphalt repair, temporary electricity, and water access, totaling $22,553.00, is identified as impractical due to these items being ancillary components directly associated with the resurfacing project. These elements must be performed concurrently with the primary scope of work to maintain quality control, warranty coverage, and proper installation sequencing. Procuring them separately would create scheduling conflicts and reduce accountability. An additional discount of $16,918.00 has been provided by Sport Surfaces, LLC, resulting in a final project cost of $103,935.00.
This contract is for a period of 90 days, beginning upon the issuance of a notice to proceed.
This item is consistent with the Community Development Code as well as the Comprehensive and Strategic Plans.
APPROPRIATION CODE AND AMOUNT:
Funding is available in capital improvement project M2207, Athletic Fields R&R, funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.1: Support neighborhood identity through services and programs that empower community pride and belonging.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
