SUBJECT/RECOMMENDATION:
Title
Amend the August 7, 2025 City Council authorization to Hach Company of Loveland, CO, for the purchase of testing equipment, laboratory instruments, chemicals, parts, and related supplies and services, to authorize an annual not-to-exceed amount of $350,000.00 for each of the two, one-year renewal options previously approved, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(a), Single Source, and 2.563(1)(d), Non-Competitive Purchase (Impractical), and authorize the appropriate officials to execute same.
Body
SUMMARY:
On August 7, 2025, City Council authorized a purchase order to Hach Company in the amount of $361,864.64, of which $11,864.64 was ratified and confirmed, for the term June 14, 2025, through August 4, 2026, with two, one-year renewal options. While the renewal options were authorized, the original Council action did not establish an annual not-to-exceed amount for the renewal periods.
Hach Company provides Public Utilities with testing equipment, laboratory instruments, chemicals, parts, supplies, and related services necessary for routine water and wastewater testing and analyses. The City has standardized its equipment and materials to Hach products to maintain regulatory compliance, testing consistency, equipment warranties, and compatibility with existing equipment.
Public Utilities continues to require these products and services throughout the previously approved renewal periods. This amendment establishes an annual not-to-exceed amount of $350,000.00 for each of the two, one-year renewal options. The existing purchase order authorization remains available in accordance with the previously approved contract term and renewal options.
All other terms and conditions of the original authorization remain unchanged.
APPROPRIATION CODE AND AMOUNT:
Funding for these purchases is available in Public Utilities operating cost centers, cost code 550400, Operating Supplies and Materials. Future funding will be requested within the appropriate budget cycle and spending limits. The Public Utilities Department is funded by revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
These services help accomplish Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service.
Establishing this contract meets the City’s strategic objective of Environmental Stewardship by ensuring our plants and facilities are operational and running at peak performance. It also satisfies the strategic objective of High Performing Government by providing a high level of service to our residents and maintaining vital infrastructure.
