File #: ID#24-0687    Version: 1 Name: Authorize Purchase Orders for ITB 30-24
Type: Action Item Status: Passed
File created: 5/31/2024 In control: General Services
On agenda: 6/20/2024 Final action: 6/20/2024
Title: Authorize purchase order(s) to multiple vendors as listed for the maintenance and repair of city vehicles and equipment in the annual amount of $250,000.00 for a period of one (1) year with two, one-year renewal options pursuant to Invitation to Bid (ITB) 30-24 and authorize the appropriate officials to execute same. (consent)
Attachments: 1. ITB_30-24 _Vehicle & Equipment Repair & Maintenance (10).pdf, 2. ITB 30-24_Notice of Intent to Award.pdf, 3. 30-24_Response Listing (1).pdf, 4. 30-24_bid tabulation.pdf

SUBJECT/RECOMMENDATION:

Title

Authorize purchase order(s) to multiple vendors as listed for the maintenance and repair of city vehicles and equipment in the annual amount of $250,000.00 for a period of one (1) year with two, one-year renewal options pursuant to Invitation to Bid (ITB) 30-24 and authorize the appropriate officials to execute same. (consent)

Body

SUMMARY: 

Invitation to Bid (ITB) No. 30-24 Vehicle/Equipment Repair and Maintenance Services, was issued on March 15, 2024, and the City received multiple responses on April 18, 2024.  The pricing structure was based on hourly rates and parts and materials mark-up for repair and maintenance service on City vehicles and equipment to include automobiles, sedans, SUV’s, light trucks, medium trucks, heavy duty trucks, off road vehicles and trailers.

 

To ensure continuity of services, request to make multiple awards is requested as follows:

 

Automobiles, Sedans, Light Duty Trucks/SUV’s

 

Category 1: Automobiles / Sedans

•                     Blackwater Diesel LLC (Primary)

•                     Walker Ford (Secondary)

 

Category 2: Light Duty Truck/SUV Class 1-3 (0-14,000 lbs)

•                     Blackwater Diesel LLC (Primary)

•                     Walker Ford (Secondary)

 

Medium and Heavy Duty Trucks, Construction / Off Road Equipment and Trailers

Category 1: Medium/Heavy Duty Trucks Class 4-8 (14,0001-33,001 lbs)

•                     Blackwater Diesel LLC (Primary)

•                     Tampa Spring Company (Secondary)

•                     Dynamic Diesel Works (Tertiary)

 

Category 2: Construction / Off Road

•                     Blackwater Diesel LLC (Primary)

•                     Tampa Spring Company (Secondary)

•                     Dynamic Diesel Works (Tertiary)

 

Category 3: Walking Floor and Standard Trailer

•                     Blackwater Diesel LLC (Primary)

•                     Tampa Spring Company (Secondary)

 

Work performed under this purchase order will be for overflow work that the Fleet Division is unable to handle due to volume or time constraints.

 

APPROPRIATION CODE AND AMOUNT:

Budgeted funds are available in cost center 5666611-546500 (Garage Equip Repairs):

 

•                     FY24 $780,000

•                     Future fiscal year budgets will include requests for funding

 

STRATEGIC PRIORITY:

These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing City assets and resources.