SUBJECT/RECOMMENDATION:
Title
Approve a Purchase Order to Atlantic Pipe Services (APS) of Sanford, FL for stormwater conveyance pipe and structure cleaning, inspection, lining and repair services in the not-to-exceed amount of $1,000,000.00, for an initial one-year term with option for two additional one-year terms on a unit price basis, pursuant to Clearwater Code of Ordinances Section 2.563.(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater maintains approximately 157 miles of underground stormwater piping which is routinely inspected and reported as part of the City’s MS4 permit filing. These inspections have identified a significant number of pipe segments in need of cleaning, lining and/or repair. Clogged or failing pipes cannot carry the volume of stormwater they were intended to carry, leading to localized flooding, surface depressions (sink holes), washouts and soil erosion, pond silting and loss of storage capacity.
Pipe lining is the preferred method of storm pipe repair. The contractor determines the suitability of lining each segment by video- inspecting the inside of the pipe. Lining is typically more cost-effective than pipe replacement as there is no need for excavation and restoration costs. Pipelining extends the service-life of the pipe, minimizes impacts to the public, and is faster than traditional significant point repairs or pipe replacement.
The City currently contracts with Inliner Solutions, LLC for pipelining and repair services. While Inliner continues to address segments in need of repair, Inliner is unable to meet the current volume of demand. To help reduce the backlog and accelerate repairs, the Stormwater Division intends to onboard additional contractor(s) via numerous piggyback contracts.
Public Works Department seeks approval to hire Atlantic Pipe Services (APS) under three piggyback contracts utilizing various line items in their existing agreements with the Village Center Redevelopment District, The Villages, FL, the City of Gainesville, FL, and Volusia County, FL. A cost comparison shows APS’s pricing is comparable or lower than the current Inliner contract.
Authorization is requested to utilize the following contracts with APS through a piggyback arrangement for an initial one-year term, with the option to renew for two additional one-year periods. Should the original agency choose not to extend the contract, no further services will be requested under the piggyback agreement.
• Village Center Community Development District, RFP#24P-007 for Storm Pipe Inspections, Cleaning & Repairs - for cleaning, inspecting, lining, hauling and disposal, root cutting, spin casting and injection grouting; valid through September 30, 2026, with option to renew for one (1) two-year period.
• City of Gainesville, Gainesville Regional Utilities, Contract #2024-083-A, Sanitary Sewer Line & Manhole Rehabilitation Services - for cleaning, inspecting, grouting, lining, hauling and disposal and root cutting; valid through October 1, 2027 with two (2) 1-year extensions.
• Volusia County, Master Agreement #780-12503-2, Coatings for Wet Well and Manholes - for structure repairs, manhole and wetwell lining and injection grouting; valid through August 11, 2026.
These are unit price contracts, not to exceed a combined total of $1,000,000.00 annually, with an anticipated start date of September 2025.
This proposed addition of contractor support will enable the City to transition from a reactive maintenance model to a proactive annual maintenance program, completing regular cleaning, inspection, rehabilitation and repair of Clearwater’s stormwater infrastructure. Public Works will ensure the best option is selected for the requested services.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $1,000,000.00
Funding for this contract is available in Capital Improvement Project ENST180001, Storm System Improvements, to fund this purchase order of $1,000,000.00.
The project is funded by revenues from the Stormwater Utility Enterprise Fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
