SUBJECT/RECOMMENDATION:
Title
Approve a purchase order and renewal agreement to TriTech Software Systems, a Central Square Company, for the renewal of TriTech Software Support and Maintenance in the amount of $246,320.40, from October 1, 2025 through September 30, 2026, pursuant to City Code of Ordinance 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same.
Body
SUMMARY:
TriTech Software Systems and the Clearwater Police Department (CPD) began an annual contractual agreement in 2007 for an integrated computer aided dispatch (CAD) system.
In May 2022, the police department and other county law enforcement agencies entered an interlocal agreement to create the Pinellas Regional Information Management Enterprise (PRIME) for the purpose of implementing Hexagon, a new countywide CAD and records management system (RMS). This monumental task is ongoing but has resulted in several delays. As a result, it is necessary for the police department to renew the agreement with our current CAD system provider, Tri-Tech Software Systems.
APPROPRIATION CODE AND AMOUNT:
The total cost for the proposed renewal agreement for Fiscal Year 2026 is $246,320.40, which reflects a 4.3% increase. Funding for this contractual agreement is included in the Police Department's fiscal year 2026 operating budget request for cost code 0101162-530300, contractual services. However, due to the delays in implementing the CAD and RMS system, PRIME has agreed to reimburse the city in full for those renewal costs.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High Performing Government, specifically strategic objective 1.4 to foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
