SUBJECT/RECOMMENDATION:
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Declare furniture and related items in the Municipal Services Building (MSB) surplus as part of the MSB Renovations project (23-0035-EN), authorize disposal pursuant to Clearwater Code of Ordinances Sections 2.623(3) and (4), and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
MSB staff are relocating to existing city-owned space (the old Countryside Library, the Main Library, Clearwater Gas complex, and Main PD building), and lease space (1255 Cleveland St.) in phases during the months of December 2024 and January 2025. The relocation is due to the MSB Renovations project which starts in February 2025. Any newer furniture and related items in the MSB will be redistributed for use at other city facilities. The City contacted an auction service for the public auctioning of the remaining content. The City was informed that the content does not hold sufficient value to conduct a successful auction due to minimal demand and surplus of similar inventory in our area. The contracted mover provided referrals to two liquidation services for quotes on the remaining items. However, similar to the auctioneer’s assessment, market demand for the property is very low. Additionally, the age and condition of the materials and equipment make them less valuable than the cost to move and store them.
The cubical furniture has been out of production for over a decade, with no available parts for repair or replacement. Recycling options were explored with both the moving and furniture vendors. However, it was emphasized to the city representative that in the aftermath of the hurricane, metal scrap prices are significantly depressed. The labor cost to scrap outweighs its recycling value, making simple disposal (haul and dump fees) the most cost-effective option.
The Purchasing Division contacted local non-profit organizations and the Pinellas County School Board to gauge their interest in receiving donated property. In accordance with FS 274.06, some furniture will be donated to these organizations. Any remaining property has been assessed as having a value less than the cost of disassembly, decommissioning, or relocation. This property will be removed and either salvaged or disposed of by the contractor as part of the MSB Renovations project.
In the event that market conditions change and it is determined that there is commercial value in the tangible personal property, the City will seek services of an auctioneer under 2.623(8).
STRATEGIC PRIORITY:
The surplus of furniture in support of the MSB Renovation project supports the two strategic priorities below. The renovations will improve indoor air quality and energy efficiencies while providing safe and streamlined public interface.
