SUBJECT/RECOMMENDATION:
Title
Approve Guaranteed Maximum Price (GMP) Proposal from Biltmore Construction Co., Inc. of Belleair, FL, for repair of Fire Station 48 Burn Tower in the amount of $324,944.00, pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk Services Continuing Contracts, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
September 17, 2020, City Council approved the use of thirteen firms to serve as Construction Managers at Risk (CMAR) for Continuing Contracts under RFQ 40-20 and Biltmore Construction Co., Inc. was selected as one of the approved firms.
Biltmore Construction Co., Inc. was selected from the approved CMAR Continuing Contracts List based on past reliability, experience in a variety of disciplines, professionalism, ability to quickly mobilize, prevalent on-site supervisory personnel, and their ability to put together a team of various disciplines to complete this project, as well as their past performances with other fire department projects within the City of Clearwater. Their ability to deliver quality services, expedite designated timelines, and communicate clearly with the client makes them the CMAR to be considered for this project.
The City of Clearwater Fire Department’s Burn Tower at 1716 N Belcher Road (Fire Station 48) is a five-story structural steel-framed building used for live fire training and requires restoration for burning operations and fire training usage, including the addition of a ventilation/roof hatch for Burn Room #1.
Biltmore Construction, Co. Inc. will be responsible for removal and replacement of deformed/corroded floor framing, wall framing, and wall/ceiling panels, preparation and repair of cracks in concrete floor slabs and concrete stair landing surfaces, installation of a new roof smoke ventilation system, removal and replacement of framing, insulation, wall/ceiling panels at Burn Room #1, repairs to structural steel members with corrosion and section loss, repair at west stairwell wall studs and joisting framing members, and light gauge metal framing as well as miscellaneous repairs, including door hardware, wood repairs and painting in accordance with Construction Documents dated March 2024 prepared by Biller Reinhart Engineers Group, Inc.
The City negotiated a reduction in the GMP of ~3% for a final value of $324,944.00. In May 2023, a purchase order was issued to Biller Reinhart Engineering for the design work in the amount of $48,840.00 bringing the total project costs to $373,784.00, or ~1% under the $377,000.00 project budget.
Construction is anticipated to begin in September 2024 and is expected to be completed by late January 2025 or less than 120 calendar days.
APPROPRIATION CODE AND AMOUNT:
3157522-546400-M2005 for $324,944.00
Funding is available in Capital Improvement Program project M2005, Fire Training Tower, in the amount of $324,944.00 to fund the contract.
STRATEGIC PRIORITIES:
Fire Station 48’s Burn Tower aligns with the City of Clearwater Strategic Plan Objectives:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.4: Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
• 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers.
• 5.2 Encourage professional development through employee educational opportunities, skills-based training, and leadership succession planning.
