File #: ID#24-0705    Version: 1 Name: Approve purchase orders to O’Neils LLC, of Ozona, FL, Pete & Ron’s Tree Service Inc., of Tampa, FL, and TreesForYou.com Inc, of Belleair Beach, FL, for citywide tree care services, on a unit price basis, in the total not-to-exceed amount of $2,100,000
Type: Action Item Status: Passed
File created: 6/10/2024 In control: Public Works
On agenda: 7/15/2024 Final action: 7/15/2024
Title: Approve purchase orders to O'Neils LLC, of Ozona, FL, Pete and Ron's Tree Service Inc., of Tampa, FL, and TreesForYou.com Inc, of Belleair Beach, FL, for citywide tree care services, on a unit price basis, in the cumulative annual not-to-exceed amount of $700,000.00 with two, one-year renewal options pursuant to Invitation to Bid (ITB) 26-24, Tree Care Services and authorize the appropriate officials to execute same.
Indexes: 1. High Performing Government
Attachments: 1. ITB 26-24 Bid Tabulation, 2. ITB 26-24 Tree Care Services (6), 3. 26-24 Response Listing, 4. ITB 26-24 Intent to Award_REVISED

SUBJECT/RECOMMENDATION:

Title

Approve purchase orders to O’Neils LLC, of Ozona, FL, Pete and Ron’s Tree Service Inc., of Tampa, FL, and TreesForYou.com Inc, of Belleair Beach, FL, for citywide tree care services, on a unit price basis, in the cumulative annual not-to-exceed amount of $700,000.00 with two, one-year renewal options pursuant to Invitation to Bid (ITB) 26-24, Tree Care Services and authorize the appropriate officials to execute same.

Body

SUMMARY: 

Invitation to Bid 26-24, Tree Care Services, was issued on March 29, 2024, with submissions received on May 2, 2024. The Public Works and Parks & Recreation Departments evaluated each submission and determined that the three noted companies, O’Neils Tree Service, Pete & Ron’s Tree Service and TreesForYou.com Inc., are the lowest most responsible bidders in accordance with the ITB specifications providing as-needed tree care services.

 

The City's internal arborist teams regularly conduct scheduled tree maintenance and address concerns by trimming tree limbs obstructing street signs, traffic signs, sidewalks, and roads. This contract aims to complement the efforts of the City's Urban Forestry Division, which will oversee contractual services citywide, excluding those managed by the Parks & Recreation department in city parks and green spaces.

 

The Public Works and Parks & Recreation Departments recommend awards for these services as follows: 

Category 1:  All-inclusive Tree/Palm removal of trees and stumps

Ø                     Pete & Ron’s Tree Service Inc of Tampa, Florida:  PRIMARY

Ø                     O’Neils LLC d/b/a O’Neils Tree Service of Palm Harbor, Florida:  SECONDARY

 

Category 2:  All-Inclusive Stump Removal Only

Ø                     TreesForYou.com Inc of Clearwater, Florida:  PRIMARY

Ø                     O’Neils LLC d/b/a O’Neils Tree Service of Palm Harbor, Florida:  SECONDARY

Ø                     Pete & Ron’s Tree Service Inc of Tampa, Florida:  TERTIARY

 

 Category 3:  All-inclusive Pruning Services

Ø                     Pete & Ron’s Tree Service Inc of Tampa, Florida:  PRIMARY

Ø                     TreesForYou.com Inc of Clearwater, Florida:  SECONDARY

Ø                     O’Neils LLC d/b/a O’Neils Tree Service of Palm Harbor, Florida:  TERTIARY

 

 Category 4:  All-inclusive Invasive Plant Species

Ø                     Pete & Ron’s Tree Service Inc of Tampa, Florida:  PRIMARY

Ø                     O’Neils LLC d/b/a O’Neils Tree Service of Palm Harbor, Florida:  SECONDARY

Ø                     TreesForYou.com Inc of Clearwater, Florida:  TERTIARY

 

This contract will be used for tree care services including but not limited to tree/palm removal, stump removal, pruning, and invasive species removal from city facilities such as but not limited to city owned parcels, parks and recreational facilities, public utilities facilities, public rights of ways, easements, and open spaces as needed.

 

This award is being made to multiple vendors to ensure service continuity.  In instances where immediate availability is crucial, flexibility to seek services from the vendors listed above as a secondary and tertiary option is requested. 

Council approval is sought for a cumulative annual not-to-exceed amount of $700,000.00 with an option for two one-year renewals bringing the total not to exceed amount for all three years to $2,100,000.00.  Prices are based on a unit price, which includes provisions for additional requested work, annual contract price adjustments, and other contractual management necessities. This funding encompasses contributions from Public Works, Parks & Recreation, Public Utilities, and other various city department budgets.

 

APPROPRIATION CODE AND AMOUNT:

Funding for these contracts is available in Fiscal Year 2023/2024 departmental budgets in various operating and capital codes and funding for future years will be requested in the annual budget process.

STRATEGIC PRIORITY:

1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. 1.3 Adopt responsive levels of service for public facilities and amenities and identify resources required to sustain that level of service.1.4: Foster safe and healthy communities in Clearwater through first class public safety and emergency response services.