SUBJECT/RECOMMENDATION:
Title
Approve Guaranteed Maximum Price (GMP) 2 to Bandes Construction of Dunedin, FL, for the decommission of six underground trash vault locations (Project # 25-0034-SW) in the amount of $144,757.80, increasing the purchase order from $20,776.00 to $165,533.80, pursuant to Request For Qualifications (RFQ) 51-24, Construction Manager at Risk Services Continuing Contract, and authorize the appropriate officials to execute same.
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SUMMARY:
The Solid Waste Department has requested assistance from Public Works for the decommissioning of underground refuse vaults throughout Clearwater. The underground refuse vaults have reached a condition where removal is necessary for both safety and operational reasons. Solid Waste staff identified the following site-specific information:
1. Fire Station 46 - Damaged during Hurricane Helene.
2. Poinsettia Avenue - Also impacted by Hurricane Helene.
3. Coachman Park - Four vaults within the park interior require removal due to deterioration and safety concerns.
Given the geographic spread and public-facing nature of these locations, timely removal is critical to maintaining safety and operational efficiency.
Due to scheduling constraints and minimizing disruption to Clearwater Threshers game patrons, Bandes previously provided a Guaranteed Maximum Price (GMP) of $20,776.00 for the urgent removal of the BayCare Ballpark underground refuse vault. This GMP was administratively approved by the Procurement Manager on July 24, 2025, and the work was successfully completed on August 11, 2025.
Solid Waste requests City Council’s approval to use Bandes Construction under the City’s Construction Manager at Risk (CMAR) program for the removal of the additional six underground refuse vaults located throughout Clearwater.
Bandes has submitted Guaranteed Maximum Price (GMP) 2 for this work. The phased approach allowed urgent removal to be completed promptly while ensuring the remaining scope is brought forward for standard Council authorization.
The scope of services is limited to the removal of the underground refuse vaults. As confirmed by the City Engineer, no design services or Engineer of Record involvement are required. Upon approval, the decommissioning schedule will be coordinated with all stakeholders and end users.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase order is available in capital project 324-C2005, Underground Refuse, funded by revenues from the Solid Waste and Recycling Utility Enterprise Fund.
STRATEGIC PRIORITY:
This item falls under objectives 1.2 (Maintain public infrastructure), 1.4 (Foster safe and healthy communities), 3.2 (Preserve community livability), 4.1 (Support proactive climate resiliency), and 5.3 (Generate organizational success).
