SUBJECT/RECOMMENDATION:
Title
Authorize Guaranteed Maximum Price proposal to Keystone Excavators, Inc. of Oldsmar, FL, for renovations and improvements of McKay Park located at 610 Mandalay Avenue in the amount of $1,337,048.04 pursuant to Request for Qualifications (RFQ) 40-20, Construction Manager at Risk Services Continuing Contracts; a third quarter budget amendment transfer of $301,015.00 from M2206 Parks and Recreation R&R, $99,039.59 from C2210 Sailing Center Dock Repairs, $47,405.50 from C2213 Shade structures, and $53,469.97 from 315-93667, to C2304 McKay Park Improvements and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On September 17, 2020, Council approved the use of thirteen firms to serve as Construction Managers at Risk (CMAR) for Continuing Contracts under RFQ 40-20 and Keystone Excavators, Inc. was selected as one of the approved firms.
Keystone Excavators, Inc. was selected from the approved CMAR Continuing Contracts List based on past reliability, professionalism, prevalent on-site supervisory personnel, and their ability to put together a team of various disciplines to complete this project, as well as their past performances with other pickleball court projects within the City of Clearwater’s Parks portfolio. Their ability to deliver quality services, expedite designated timelines, and communicate clearly with the client makes them the CMAR to be considered for this project.
McKay Park is a neighborhood park (1.68 acres) that has served the recreational needs of the Clearwater Beach residential community for over 40 years, first as an open grass playfield area for youth activities and later with a playground, parking lot, outdoor exercise equipment, picnic grills, and two boccie ball courts. Just recently half of the park was used as a temporary location for Fire Station 46 while it was being reconstructed at the southwest corner of Mandalay Avenue and Bay Esplanade.
Recreational amenities for residents and visitors on Clearwater Beach are limited to just a few small park areas of which McKay Park is one. The sport of pickleball has become the fastest growing sport in the country and with that there has been a tremendous demand to provide pickleball courts for the residents of Clearwater. Currently there are no dedicated pickleball courts on Clearwater Beach and enthusiasts are using the basketball and tennis courts at the Clearwater Beach Recreation Complex to play their sport. This is certainly not an ideal situation as it prevents basketball and tennis players the opportunity to play their sports on courts designed for them.
This project includes the construction of six new pickleball courts which should solve this problem. In addition, the remainder of the park will be redeveloped with new playground equipment, exercise equipment, bocce ball court, shade structures, sidewalks, lighting, retention pond and other miscellaneous park amenities.
Staff has worked closely with the Clearwater Beach Civic Association and citizens advocating for new pickleball courts at McKay Park in the development of a plan for the park.
Keystone Excavators Inc. will be responsible for most of the work which includes all sitework needed for the project, construction of stormwater improvements, pickleball courts, sidewalks, bocce ball court, fencing, irrigation, and landscaping. Installation of playground will be done by Landscape Structures Inc. and future installation of LED lights for the pickleball courts by Musco Lighting.
The total project budget is estimated to be $1.9 million. The following funding is identified in the McKay Park project and available to be transferred from other Parks capital projects:
General Fund Revenue: $1,100,000
Donations: $200,000
General Fund from M2206: $301,015 (for playground)
General Fund from other closed projects: $199,915
Approximately $100,000 will still be needed to fund the installation of lighting at a future date. Staff is currently reaching out for additional donation opportunities.
Staff is recommending the transfer of $301,015.00 from capital project M2206, Parks and Recreation R&R, as this is the fund used for playground replacements. The balance of funds needed will come from closing out other completed capital projects. The transfer of these funds will not have an impact on other planned projects. Additional personnel are not required for this project as the park is currently being maintained by existing staff. Operating budgets will increase by approximately $12,000.00 for the cost of utilities and supplies.
This is a 180-day contract from notice to proceed which is anticipated to begin in July and be completed by late December 2024.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendments will transfer $301,015.00 of general fund revenue from M2206 Parks and Recreation R&R, $99,039.59 form C2210 Sailing Center Dock Repairs, $47,405.50 from C2213 Shade structures; $53,469.97 from 315-93667 Del Oro Park to project C2403, McKay Park Improvements to provide total project funding.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITIES:
Funding the purchase of the new playground equipment aligns with the following City of Clearwater Strategic Plan Objectives:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts.
• 1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service.
• 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers; and
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events.
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
