SUBJECT/RECOMMENDATION:
Title
Ratify and confirm a purchase to Encore Broadcast Solutions of Tampa, FL for audiovisual and broadcast equipment in an amount of $40,292.75 bringing the total spend for FY24 with this vendor to $111,487.59. pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback. (consent)
Body
SUMMARY:
The City worked with vendor Encore Broadcast Solutions to upgrade the audio and visual system at the City Council Chambers in the Main Library and at the Municipal Services control room. Due to unexpected complications, additional equipment was needed to support the new high-powered equipment causing the extra expenses.
Equipment that was upgraded includes the audio control system, microphones, streaming boxes for YouTube and Facebook, broad data boxes, and three new switches. The fees also included installation and training.
This equipment was purchased through Collier County Public Schools ITB 20-057, Technology Equipment, Software, & Services, valid until June 30, 2026. The directive to improve the audio and broadcast experience came from the Council, as the equipment in the chambers was repeatedly failing. The delay in addressing this matter resulted from wrong equipment being delivered, installation issues and a delay in receiving the equipment from Canada.
APPROPRIATION CODE AND AMOUNT:
0109215-530100
There are funds available in the Public Communications operating budget cost code 0109215-530100, professional services, to cover this expense. The Public Communications department is funded by General Fund revenues.
STRATEGIC PRIORITY:
Having televised and streamed public meetings accomplishes the objectives of high-performing government and superior public service.
