SUBJECT/RECOMMENDATION:
Title
Authorize the acceptance of the Ford MY Government Complimentary Charger Incentive Program by approving the special terms and conditions of the contract and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The City of Clearwater was allocated $169,090.00 in the DOE’s (Department of Energy) EECBG (Energy Efficiency and Conservation Block Grant) program to implement strategies to reduce energy use, to reduce fossil fuel emissions, and to improve energy efficiency. Per approval of agenda item #24-0750 at the City Council meeting on July 15, 2024, the City is purchasing electric vehicles resulting in a cost savings for the City by not having to pay to replace the four vehicles selected.
Ford’s MY Government Incentive Program gives a complimentary charger with each vehicle purchase. The city has selected the free 48-amp Series 2 (level 2) which include a cellular modem, RFID reader and 25 ft. cable (MSRP $1599). The city has chosen to add the depot software (SaaS) at the discounted price of $335 (MSRP $485) and discounted activation fee of $150 (MSRP $500) per charger. Four electric vehicles were ordered requiring four software subscriptions and four activation fees are required for a total of $1,940.
The SaaS software will allow the city to have a centralized view of all our chargers, save on electricity via load management, access analytics, charging reports and vehicle State of Charge. The chargers have Open Charge Point Protocol (OCPP) which allows them to communicate with any central management system software, should the city choose to use a different software in the future.
The contract agreement requires indemnification, which necessitates city council approval. This indemnification is a standard practice in contracts of this nature.
APPROPRIATION CODE AND AMOUNT:
3157519-591000-C2106 $1,940
Funding is available in Capital Improvement Project C2106, Greenprint Implementation. This is funded by General Fund Revenue.
STRATEGIC PRIORITY:
Objectives 1.5 Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers; 4.1, Providing proactive climate resiliency strategies based on science; 4.2, Adopting renewable resource usage; and 4.4 Develop accessible and active transportation networks that enhance pedestrian safety and reduce citywide greenhouse gas emissions.
