SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Environmental Systems Research Institute, Inc. (ESRI) of Redlands, CA for the renewal of the City’s mapping and land management software licensing and maintenance in the amount of $285,900.00 for the term beginning February 26, 2025 through February 25, 2028, pursuant to City Code 2.563 (1)(d), Non-competitive purchases (Impractical), and authorize the appropriate officials to execute same.
Body
SUMMARY:
ESRI is the City’s Geographic Information System (GIS) and supports all spatial data sets, including property management, utility assets, and all city maintained public infrastructure. This product is used by all city departments and county and state agencies in our service region.
The renewal agreement spans a three-year term with the following costs:
• Year 1 (02/26/2025 - 02/25/2026): $95,300.00
• Year 2 (02/26/2026 - 02/25/2027): $95,300.00
• Year 3 (02/26/2027 - 02/25/2028): $95,300.00
The software subscription includes access to all web services and development tools, enabling customization and the creation of application workflows, as well as data visualization across all ESRI products.
Payments will be made annually per the maintenance schedule.
GIS is almost a monolithic market and is dominated by ESRI. Some smaller companies have attempted to compete over the years, but to no avail. The time and expense related to replacing these functions would be significant (1-2 years), while costs ($1-$2 million) and disruptions to operations would be significant. Because of these factors, this procurement is impractical and ESRI is a standardized product that integrates with several other systems in the City's environment (Accela, CityWorks, various web application, Police Dispatch system, etc.).
APPROPRIATION CODE AND AMOUNT:
Funding for the current year’s portion of this purchase order is budgeted and available in the Information Technology operating budget, cost code 5559864-530300, contractual services. Future year funding will be requested as part of the annual budget process.
The operations of the Information Technology department are funded by the Administrative Services Fund, an internal service fund of the city established to provide city-wide technology administration.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government, as well as Superior Public Service.
