SUBJECT/RECOMMENDATION:
Title
Approve increasing Blanket Purchase Order (BPO 511036) to Ruth Eckerd Hall, Inc. (REH) by $150,000, from $419,400 to $569,400, to reimburse REH for entertainment for concerts in Coachman Park. (consent)
Body
SUMMARY:
The Blanket Purchase Order to REH is the annual funding agreement between the City and REH ($400,000 per year), as well as payment for the operation of the Clearwater Community Chorus ($19,400). The funding agreement was approved on March 1, 2001 and the Clearwater Community Chorus agreement was approved on November 3, 2005.
REH has partnered with and is co-producing an event with city staff to bring Brian Adams to Clearwater’s Coachman Park for a concert on February 19.
Staff is requesting that this BPO be increased by $150,000 to reimburse REH for entertainment contracts they arrange in regard to this concert as well as pay REH $1.00 for each ticket sold for their assistance in advertisement placement (using their buying power savings), technical support, and email marketing to their 220,000-eclub members.
In addition, staff will be requesting $10,000 support through the annual special events item to cover costs for the 2017 Blast Friday series that is produced by REH.
Advanced ticket sales for this concert have already exceeded the breakeven point; therefore, all costs to be reimbursed to REH have been covered.
Depending on the success of this concert the City may want to consider entering into additional partnerships in the future.
APPROPRIATION CODE AND AMOUNT:
Funding for this increase will come from revenue generated from the concert and placed in Special Events Code 181-99865.
USE OF RESERVE FUNDS:
N/A