SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to Control Southern, Inc. of Suwanee, GA, DevTech Sales, Inc. of Avon Park, FL, Equipment Controls Company of Norcross, GA, Jem-Tech Incorporated of Malabar, FL and Maireco, LLC of Leeds, AL for natural gas meters and regulators in the cumulative annual not-to-exceed amount of $1,300,000.00 for the term April 1, 2024 through March 31, 2025, with the two, one-year renewal options pursuant to Invitation to Bid 15-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Invitation to Bid 15-24, Natural Gas Meters and Regulators was released on February 9, 2024, and six bid submissions were received on March 9, 2024. Equipment samples were requested from vendors for evaluation of specification compliance. Clearwater Gas System (CGS) has completed their evaluation and determined that five of the six companies are the lowest, most responsible bidders on the specific bid line items listed below. For these reasons, CGS is recommending award as follows:
Control Southern, Inc.
Item #29: Pressure Regulators
Items #32-34: Filters
DevTech Sales, Inc.
Items #3-10: Diaphragm Meters (600, 800 & 1000 class)
Items #15-21, #24-28 and #30: Regulators
Item #31: Strainers
Equipment Controls Company, Inc.
Items #1-2: Diaphragm Meters (200 & 400 class)
Jem-Tech Incorporated
Items #11-14: Rotary meters
Maireco, LLC
Items #22-23: Regulators
To ensure continuity of supply, flexibility to order from the secondary source is requested. CGS will ensure that all requirements, including insurance, will be met and an approved purchase order is in place prior to initiating services with the vendors. All materials are code approved and the meters and regulators will be used on the CGS Distribution System for new customers as well as replacing existing meters that have reached the end of their useful life. In addition, CGS is not obligated to expend the entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted and available in 3237323-96367 (Gas Meter Change-out Capitalized Pinellas) and 3237323-96379 (Gas Meter Change-out Capitalized Pasco).
USE OF RESERVE FUNDS:
STRATEGIC PRIORITY:
Deliver Effective and Efficient Services by Optimizing City Assets and Resources.
Objective 1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers.
