SUBJECT/RECOMMENDATION:
Title
Approve a Professional Services Agreement between the City of Clearwater and Thompson Consulting Services, LLC for debris monitoring services pursuant to RFP 25-25, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On April 3, 2025, the City of Clearwater issued RFP#25-25 seeking proposals for debris monitoring services. A selection committee comprised of representatives from Clearwater Fire & Rescue, Parks and Recreation, and Solid Waste and Recycling thoroughly evaluated the four proposals received. Each submittal was scored based on the evaluation criteria outlined in the RFP and its overall responsiveness to the requirements. The top two firms were invited to provide presentations. After submissions were reviewed and presentations given, an award recommendation was made on June 12, 2025 to Thompson Consulting Services LLC, as the highest-ranked firm of the two top-ranked firms.
Thompson Consulting will support the City’s response to natural disasters, ensuring effective management of debris removal in a timely and efficient manner, while also ensuring adherence to environmental standards. Some of Thompson Consulting’s monitoring responsibilities include but are not limited to the following:
• General Debris Monitoring
• Field Inspection & Oversight
• Damage Assessment & Special Situations
• Determining eligible vegetative debris that pose an immediate threat
• Providing documentation to verify the eligibility of contracted debris removal efforts
Thompson Consulting is paid when their services are utilized. If no event requires their services, the City will not incur any fees.
However, in the event of a future major disaster, a Notice to Proceed (NTP) will be provided by the City and Thompson Consulting will provide a Task Order for service(s) to be rendered with 36 hours of qualifying disaster. The fee for services will be based on the actual hours of services utilized multiplied by Contractor’s respective billing hourly rates as included in Contractor’s response to RFP#25-25 located in Price Tables for Pre-Event Support, Post-Event Support or General Grants Support. At that time, staff will return to Council for approval.
APPROPRIATION CODE AND AMOUNT:
N/A - Any future qualifying disasters with a Task order would be brought back to Council for approval.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Within High Performing Government, this item falls under Item 1.4: Foster safe and healthy communities in Clearwater through first-class public safety and emergency response services.
