SUBJECT/RECOMMENDATION:
Title
Approve a Construction Contract Amendment between the City of Clearwater and TLC Diversified, Inc. for the Lift Station 16 Pierce Street Project (20-0008-UT) to revise the contract completion date to January 14, 2026 and finalize project closeout; approve Stantec Supplemental Work Order (SWO) No. 6 in the amount of $13,200.00 for additional engineering services associated with the extended project duration and authorize the appropriate officials to execute same.
Body
SUMMARY:
On August 8, 2023, the City entered into a contract with TLC Diversified, Inc. for construction of the Lift Station 16 Pierce Street Project (20-0008-UT). The contract required completion of the project by November 28, 2024.
Prior to the completion date, TLC Diversified notified the City that delays were encountered due to the electrical subcontractor’s supplier causing delays in the production and shipment of a critical project component, the Motor Control Center (MCC). Despite multiple attempts by the contractor to expedite production and delivery, the MCC shipment was substantially delayed which extended the project schedule and resulted in additional engineering and project management costs to the City.
This Contract Amendment revises the project completion date to January 14, 2026, reflecting the actual date the work was completed. As part of this agreement, TLC Diversified will reduce the final payment by $166,390.27 to compensate the City for the additional engineering and project management costs incurred due to the extended project duration.
Due to the extended construction duration, the Engineer of Record, Stantec, provided additional construction phase engineering services beyond the originally anticipated construction support period. Supplemental Work Order No. 6, in the amount of $13,200.00 is for Stantec to complete the project closeout documentation such as drafting the record drawings from the Contractor provided red-lines, Engineers of Record signing and sealing the record drawings, completing the FDEP permit closeout, and reviewing the final Contractor invoices. This will increase the work order value from $855,743.00 to $868,943.00.
Approval of these items will allow the City to formally revise the contract completion date, finalize the project closeout with TLC Diversified, and compensate the Engineer of Record for additional services required to support completion of the project.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining Lift Station 16.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96686 $13,200.00
Funds are available in capital improvements Project 96686, Pump Station Replacement, for this Supplemental Work Order. The Public Utilities department and associated projects are funded by Water and Sewer Utility Enterprise Fund revenues.
STRATEGIC PRIORITY:
This project aligns with the Council’s Strategic Plan objective of achieving a High Performing Government through proactive maintenance of public infrastructure. Approval of this item will support final project closeout and ensure continued reliability of the City’s wastewater conveyance system.
