SUBJECT/RECOMMENDATION:
Title
Approve a professional services agreement and work order with Siebein Associates, Inc., of Gainesville, Florida, per Request for Proposal (RFP) 13-23, for a qualified sound consultant, in the amount of $153,183 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The redevelopment of Coachman Park, and construction of a new amphitheater referred to as The Sound, is nearing completion with the grand opening scheduled for June 28, 2023. With the park being completely redesigned, and The Sound being new, and placed in a different location than previous stage locations, the City seeks to have a broad understanding of the behavior of noise.
On December 2, 2022, the City released RFP #13-23 to solicit a proposal from a qualified noise consultant that could perform a noise analysis to evaluate and predict the impact of The Sound on downtown and surrounding areas. The noise analysis will identify noise contours downtown and in areas surrounding The Sound to develop standards for managing noise in a mixed-use environment.
The City received four proposals that were evaluated by an RFP selection committee comprised of six representatives from the Police Department, Parks & Recreation, Public Works - Engineering, and Planning & Development. The committee selected Siebein Associates, Inc.
City staff and representatives from Siebein Associates, Inc. have agreed to a scope of services that is divided into six phases and estimated to be completed over the course of six months. Among the included services are identifying stakeholder concerns, conducting baseline ambient sonic conditions, sound mapping under concert conditions, recommending site specific sound policy, sound mitigation strategies, and enforcement strategies.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will establish special program P2301, The Sound Acoustic Study, and provide a transfer of $168,500 from General Fund reserves to provide funding for this agreement and additional project contingency.
USE OF RESERVE FUNDS:
Funding for this program will be provided by a mid-year budget amendment allocating General Fund reserves in the amount of $168,500 to special program P2301, The Sound Acoustic Study. Inclusive of this item, if approved, a net total of $1,399,990 of General Fund reserves has been appropriated by Council to fund expenditures in the 2022/23 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve is approximately $41.5 million, or 22.6% of the current General Fund operating budget.