SUBJECT/RECOMMENDATION:
Title
Approve purchase order to Communications International of Vero Beach, FL for the maintenance and repair of the citywide two-way radio communication system and equipment in the amount of $210,912.00 for term October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent).
Body
SUMMARY:
Communications International is the authorized L3Harris Channel Partner assigned to the City. This is a renewal to the existing annual maintenance agreement and authorizes Communications International to provide preventive maintenance, repair and/or replacement, demand, and emergency services on all of the City’s owned two-way radios and terminals used by Clearwater Police Department, Solid Waste & Recycling, Clearwater Gas System, and other city departments. Use of another company to perform these services and repairs may void portions of coverage still under warranty.
There are only two providers that provide this type of equipment and service, and they are L3Harris and Motorola. CI is the sole provider for L3Harris, and we utilize the L3Harris radio format as opposed to Motorola. There aren’t any immediate alternatives available. Staff is currently evaluating the costs and benefits of migrating to the Motorola radio maintained by Pinellas County.
The term of this annual maintenance agreement is for one year, October 1, 2024 through September 30, 2025.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Garage Fund-Radio Maintenance cost code 5666620-530300, contractual services, to fund this contract. The Garage Fund is an internal service fund of the City which supports city-wide fleet services and radio communications.
