SUBJECT/RECOMMENDATION:
Title
Approve purchase orders to Berger’s Power Washing, LLC of Spring Hill, FL (primary) and Emerald Facility Management of St. Petersburg, FL (secondary) for pressure washing and cleaning services of city hardscaping in a cumulative annual amount not to exceed $275,000.00 for a one-year term, beginning June 1, 2025 through May 31, 2026, with two one-year renewal options, pursuant to Invitation to Bid 20-25 and authorize the appropriate officials to execute same.
Body
SUMMARY:
Invitation to Bid (ITB) 20-25 - Pressure Washing Services was issued in March 2025, and the City received 14 responsive bids. Berger’s Power Washing, LLC and Emerald Facility Management were identified as the lowest responsive bidders in accordance with the bid specifications.
Although Berger submitted the lowest overall pricing, their limited staffing, consisting of only one employee, and minimal equipment capacity raise concerns about their ability to fulfill citywide service requirements. In accordance with City Code, contracts must be awarded to the lowest responsive and responsible bidder.
Therefore, the City recommends a dual award: designating Berger Power Washing as the primary vendor and Emeralds Facility Management as the secondary vendor, to ensure service continuity should the primary vendor be unable to meet the contract’s demands.
While Santana submitted lower pricing in select categories, their overall cost was higher due to increase per-square-foot rates for services commonly required during the contract term. As a result, Emerald is the second lowest vendor for all categories.
This contract will support pressure washing services throughout the city, including high-traffic tourism areas, the Downtown District, parks, and ballfields.
Although ITB 20-25 was issued primarily to support the Parks & Recreation Department, other city departments may utilize the contract throughout its term. Therefore, staff is requesting authorization to award contracts to Berger’s Power Washing, LLC and Emerald Facility Management for annual citywide pressure washing services in an amount not to exceed $275,000.00.
APPROPRIATION CODE AND AMOUNT:
Funding for these contracts will come from a variety of general fund sources, but primarily from various maintenance cost centers within the Parks and Recreation Department, and other departments’ contractual services budget as additional services are utilized.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events; and
• 3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization.
