SUBJECT/RECOMMENDATION:
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Approve a purchase order with Maire Company (Maire) for services provided under the lease agreement, as well as certain additional work outside of the lease in the amount of $193,316.00 for the fourth term beginning October 1, 2025, through September 30, 2026, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Since 1987, Maire has provided the city devices, instruments, appliances, cabinets, and wires/conduit throughout the city facilities with the addition of the maintenance and monitoring alarm services in accordance with Florida Fire Prevention Code 907 and NFPA 72 requirements.
On October 6, 2022, Council approved a new 5-year lease agreement with Maire for continued services for one-year, with four, one-year renewal options. This item will be a renewal of the agreement leaving one, one-year renewal remaining.
Work covered as part of the lease agreement totals $155,316.00 of the requested $193,316.00. Work done by Maire outside of the lease agreement is also being requested and this additional work will include full cell service for generators, the patron counts at all libraries within the city, fire drills for childcare facilities required by Pinellas County Licensing Board, fire alarm resets, and inspections of all city-owned fire alarm systems, among other items. These services outside of the lease agreement are estimated to cost $38,000.00.
Seeking the services Maire provides from another potential vendor would be impractical to bid as it would require the removal of all the equipment currently provided by Maire in numerous city facilities. The cost of contracting with a new fire alarm contractor to purchase and install new systems citywide would create significant budgetary increases, as well. Furthermore, there would be separate additional costs ongoing for monthly fire alarm monitoring fees.
APPROPRIATION CODES AND AMOUNTS:
Funds for this purchase order are requested as part of the FY2025-FY2026 operating budget of the General Service department in cost code 5656531-530300, contractual services.
The General Services Fund is an internal service fund of the City which supports city-wide building maintenance.
STRATEGIC PRIORITY:
These services help accomplish Strategic Plan Objectives 1.1, maintaining municipal performance, and promoting accountable governance; 1.2, maintaining public infrastructure; 1.3, identify resources required to sustain level of service 3.2, proactive code compliance, and targeted revitalization.
