File #: ID#23-1219    Version: 1 Name: Authorize a purchase order to multiple vendors as listed, for the maintenance, purchase and rental of generators, replacement parts, and services, in the not-to exceed amount of $1,000,000 through February 3, 2024, with one (1) renewal option through Febr
Type: Action Item Status: Passed
File created: 9/25/2023 In control: Solid Waste
On agenda: 10/18/2023 Final action: 10/18/2023
Title: Authorize purchase order(s) to multiple vendors as listed, for the maintenance, purchase and rental of generators, replacement parts, and services from October 1, 2023 through the duration of the respective contract term or through February 3, 2025, whichever comes first, in the cumulative not to exceed amount of $1,590,000.00 pursuant to Clearwater Code of Ordinances Sections 2.563(1)(a) ,Single Source, and 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same.(consent)
Attachments: 1. Ring Power Sourcewell letter, 2. Cummins Sole Source updated fy24, 3. CO1 (2), 4. SarasotaCAT2-23-23 (1), 5. Amendment1 (1), 6. Cummins Contract 092222 (1), 7. Sourcewell final pricing submission_Cummins, 8. CAT2 (1), 9. CATPricing (1), 10. CATSourcewell2-23-23 (1), 11. Executed Contract_23-TFG037 Generator Maintenance and Repair 5-5-2023, 12. Letter of Award 5-5-2023, 13. Clearwater Generator List complete

SUBJECT/RECOMMENDATION:

Title

 

Authorize purchase order(s) to multiple vendors as listed, for the maintenance, purchase and rental of generators, replacement parts, and services from October 1, 2023 through the duration of the respective contract term or through February 3, 2025, whichever comes first, in the cumulative not to exceed amount of $1,590,000.00 pursuant to Clearwater Code of Ordinances Sections 2.563(1)(a) ,Single Source, and 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same.(consent)

 

 

Body

SUMMARY:

 

This authorization is for the maintenance, purchase and rental of generators, replacement parts, and services.  Historically, most purchases and rentals for Building & Maintenance’s (B&M) and Public Utilities’ generators, as well as services, repairs, replacement parts, and load banking have been procured by piggybacking contracts or as single source.

 

This request will follow the single source or piggyback contract(s) as listed below:

 

Single Source:

Ring Power Corporation:

Single Source for Caterpillar engines

 

Cummins, Inc:

Single Source for Cummins engines

 

Ring Power is Caterpillar’s only authorized representative to perform services and repairs on Caterpillar generators.  Cummins is the only authorized representative to perform services and repairs on Cummins generators.  Use of another company to perform these services and repairs may void portions of coverage still under warranty.

 

Piggyback:

Ring Power Corporation:

Piggyback Sarasota County IFB #191778JSO ~ Service, Maintenance and Purchase of Xylem and Caterpillar Equipment valid through February 3, 2024, with one (1), one (1) year renewal option. This piggyback will be used for services.

 

Ring Power Corporation and Cummins, Inc:

Piggyback Sourcewell #092222 (State of Minnesota) (CAT & CMM) ~ Electrical Energy Power Generation Equipment with Related Parts, Supplies and Services valid through November 22, 2026. This piggyback contract will primarily be used for Caterpillar rentals as needed. Ring Power is the authorized Caterpillar dealer under this contract. This contract may also be used to procure Caterpillar and Cummins parts at a discounted rate.

 

Mid-Florida Diesel, Inc

Piggyback Hernando County ITB #23-TFG037/JG Generator Maintenance and Emergency Repair; valid through April 24, 2026, with two (2), one (1) year renewal options.  This piggyback contract will be used as needed for the preventative maintenance of auxiliary (portable) power generators.

 

APPROPRIATION CODE AND AMOUNT:

5666611-546500

3277327-563800-96664

Future fiscal year funds subject to annual budget approval