SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Ten-8 Fire and Equipment, Inc of Bradenton, FL for one Osage Warrior Type 1 Rescue 2027 Ford F450 Crew Cab Chassis in the amount of $377,156.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
Clearwater Fire & Rescue (CFR) requests authorization to purchase an Osage Warrior Type I Rescue - 2027 Ford F450 4x2 Crew Cab Chassis (extended cab, gas engine option) to replace Rescue Unit G4476, in the amount of $377,156.00.
The base vehicle cost is $290,680.00, with additional vehicle options totaling $102,568.00. These items were competitively procured through the Florida Sheriff’s Association (FSA) Contract FSA25-VEF19.0 - Fire & Rescue Vehicles, Boats & Equipment, valid through March 31, 2027, and authorization to piggyback this contract is requested. The City is also receiving a model-year discount of ($21,593.00), bringing the piggyback total to $371,655.00.
Additional options totaling $5,501.00 are impractical to bid separately due to potential delays in vehicle delivery, risk of voiding manufacturer warranties on aftermarket installations, and manufacturer lead-time issues for specific components, resulting in a final total purchase amount of $377,156.00.
The base model available under the FSA contract does not include features required to meet CFR’s operational needs and mission capabilities. The selected optional configurations are tailored for urban EMS response, including a heavier-duty chassis, reinforced drivetrain, and department-specific compartmentation. These specifications align with CFR’s current fleet, ensuring compatibility with existing equipment and efficiency in maintenance and training. All optional pricing has been verified under the FSA contract and is below Manufacturer’s Suggested Retail Price (MSRP) in accordance with Section 2.11 of the FSA contract.
The $290,680.00 price from Ten-8 Fire & Equipment is based on a 2027 F450 4x2 Crew Cab chassis, which includes the quoted chassis cost of $72,600 ($69,100 base + $3,500 crew cab). Depending on manufacturer production schedules, a 2028 or 2029 model year chassis may be required at build time, which could result in additional cost. If necessary, any additional funds will remain within the City Manager’s approval authority.
Early ordering of this apparatus is necessary due to the estimated two-year build time and the built by and shipped time from the manufacturer is approximately 24 months after the Company receives the City’s acceptance of the Proposal.
CFR provides emergency medical services (EMS) under contract with the Pinellas County EMS Authority. This purchase is budgeted in the Capital Improvement Plan (91236, Rescue Vehicle) funded through Pinellas County EMS tax reimbursement planned for receipt of the rescue and reimbursement in fiscal year 2026/27. Annual operating and maintenance costs are included in CFR’s operating budget.
Upon delivery, Rescue Unit G4476 will transition to reserve status once the new unit is placed in service. There are no units identified for surplus at this time.
APPROPRIATION CODE AND AMOUNT:
Funding for this rescue purchase is budgeted in capital project 91236, Rescue Vehicle, in fiscal year 2026/27 funded by revenues reimbursed from Pinellas County EMS Taxes.
USE OF RESERVE FUNDS:
NA
STRATEGIC PRIORITY:
Foster safe and healthy communities through first-class public safety and emergency response services.
