SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of computer parts, product maintenance, servers, and network equipment in the cumulative not-to-exceed amount of $3,500,000.00, for term October 1, 2026 through September 30, 2027, or through expiration of the respective contract if earlier, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same.
Body
SUMMARY:
The Information Technology Department is requesting authorization to procure computer and network supplies from various vendors to include parts, cabling, servers, computers, power supplies, licensing, and wireless and security technology for the maintenance and upgrade of the city’s computer network and equipment.
Purchases will be obtained through various piggyback contracts, including optional extensions as listed and approved by sourcing agencies.
Specific products and quantities will be determined based on the City's needs throughout the contract term. When multiple awarded vendors offer the same or comparable items, the department will compare pricing among the applicable awarded vendors to ensure the City receives the best available pricing. Vendor selection will be based on the City's specific needs, product availability, and pricing.
The list of vendors with their piggyback contracts is as follows:
Amazon:
• Online Marketplace State of Utah LS4679. Valid through 5/5/2030. <https://www.omniapartners.com/suppliers/amazon-business/public-sector>
• Online Marketplace for the Purchase of Products and Services: Prince William County Public Schools, VA R-TC-17006. Valid through 1/18/ 2028. <https://www.omniapartners.com/suppliers/amazon-business/public-sector>
AVI-SPL:
• Omnia Partners Audio Visual Solutions & Services R250401 Region 4 ESC - TX. Valid through 9/30/28 with option to renew for two (2) additional one-year periods through September 30, 2030.
https://www.omniapartners.com/suppliers/avi-spl/public-sector/contract-documents#contract-2251 <https://www.omniapartners.com/suppliers/avi-spl/public-sector/contract-documents>
CDW-Government LLC:
• OMNIA Cobb 2024056-01 - GOV - Contract: 2424056-01. Valid through 7/1/2028 with the option to renew for three (3) additional two-year periods through July 1, 2034, CDW | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents>
• SVAR 43230000-23-NASPO-ACS. Valid through 4/24/2027. Software Value Added Reseller (SVAR) / Alternate Contract Source / State Contracts and Agreements / State Purchasing / Business Operations - Florida Department of Management Services <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• Sourcewell 121923-CDWG Tech Catalog. Valid through 2/27/2028 with the option to renew for three (3) additional one-year periods through February 27, 2031. CDW-G: Contract 121923-CDW | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-CDW>
Carahsoft, Inc:
• Omnia Software Solutions and Services Region 4 ESC - TX Contract Number: R240303. Valid through 12/31/2027 with the option to renew for two (2) additional one-year periods through 12/31/2029. Carahsoft | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/carahsoft/public-sector/contract-documents>
• Omnia Contract 23-6692-01Technology Products, Solutions and Related Services Cobb County, GA. Valid through 4/30/2028. Carahsoft | OMNIA Partners | Contract Documents <https://www.omniapartners.com/suppliers/carahsoft/public-sector/contract-documents>
FL DMS DSS Florida DMS Digital Security Solutions Contract 43230000-24-STC . Valid through 2/28/2027. <https://www.carahsoft.com/buy/slg-contracts/florida-state-contracts/florida-dms-digital-security-solutions>
DGR:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESCTX) Valid Through 11/30/2027. https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents>
• SOURCEWELL CONTRACT 121923-DGR. Valid through 2/27/2028 DGR Systems: Contract 121923-DGR | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-dgr>
DOF Creations:
• OMNIA PARTNERS CONTRACT 01-154 (IT Security and Data Protection Solutions) (Region 14 ESCTX) Valid through 11/30/2027. https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents#contract-1517 <https://www.omniapartners.com/suppliers/fortinet/public-sector/contract-documents>
GovConnection DBA Connection Public Sector Solutions:
• Sourcewell - 121923-GVC. Valid through 2/27/2028. Connection: Contract 121923-GVC | Sourcewell <https://www.sourcewell-mn.gov/cooperative-purchasing/121923-GVC>
• Omnia- R250605. Technology Solutions, Products and Services. Valid through 2/28/2029 with option to renew for two (2) additional one-year terms through February 28, 2031, https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents#contract-2306 <https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents>
• NCPA: National Cooperative Purchasing Alliance- NCPA 01-144. Valid through 11/30/2026 with option to renew for five (5) additional one-year periods through November 30, 2030. NCPA 01-144 / OMNIA - National Cooperative Purchasing Alliance - Connection Public Sector Solutions <https://www.govconnection.com/public-sector/contracts/ncpa>
HP Inc:
• State of Florida #43210000-23-NASPO-ACS, valid through 06.30.2028. Link: <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/computer_equipment_peripherals_and_related_services>
• State of Florida MFD 44100000-24-NASPO-ACS. Valid through 7/31/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services>
InSight Public Sector Inc:
• State of Florida Contract No. 43230000-23-NASPO-ACS. Valid through 4/24/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• Omnia Contract 23-6692-03 Technology Products, Solutions and Related Services Cobb County, GA. Valid through 4/30/2028 https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents#contract-1846 <https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents>
• Omnia Contract R250607 Technology Solutions, Products and Services Region 4 ESC - TX. Valid through 2/28/2029 with option to renew for two (2) additional one-year terms through February 28, 2031. https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents#contract-2310 <https://www.omniapartners.com/suppliers/insight-public-sector/public-sector/contract-documents>
Mythics, LLC:
• Omnia Contract R240202 Oracle Products and Services. Valid through 12/31/2027 with option to renew for two (2) additional one-year periods through December 31, 2029. https://www.omniapartners.com/suppliers/mythics/public-sector/contract-documents#contract-2107 <https://www.omniapartners.com/suppliers/mythics/public-sector/contract-documents>
• Omnia Contract 180233-002 Oracle Products and Services. Valid through 11/30/2028. with option to renew for two (2) additional one-year periods through December 31, 2029. https://www.omniapartners.com/suppliers/mythics/public-sector/contract-documents#contract-2107 <https://www.omniapartners.com/suppliers/mythics/public-sector/contract-documents>
SHI International Corp:
• State of Florida Contract No. 43230000-23-NASPO-ACS. Valid through 4/24/2027. <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• TIPS - Tech. Solutions, Products & Servies 230105. Valid through 5/31/2028. <https://www.tips-usa.com/vendorProfile.cfm?RecordID=7D90DFBE5334489DF430FE8FF41599D3>
• Omnia 2024056-02 (City of Mesa, AZ). Valid through 7/1/2028. <https://www.omniapartners.com/suppliers/shi/public-sector/contract-documents>
• Sourcewell contract 121923-SHI. Valid through 2/27/28.
<https://www.sourcewell-mn.gov/cooperative-purchasing/121923-SHI>
Authorization is also requested to add additional vendors, as needed, following the appropriate procurement process and with oversight from the Procurement Division, including, but not limited to, Small Purchases pursuant to Clearwater Code of Ordinances Section 2.561(5).
APPROPRIATION CODE AND AMOUNT:
Funds are available in various departmental cost centers in object codes 550100 (Office Supplies), 550400. (Operating Supplies), 550800 (Computer Parts), 530100 (Professional Services), 530300 (Contractual Services), and 530500 (Maintenance) as well as various Capital Improvement Projects to fund these purchases.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
