SUBJECT/RECOMMENDATION:
Title
Authorize the first amendment to the agreement with Whitlock Consulting Group of Beaufort, SC, for project management and professional services in support of utility billing system upgrades for the term July 1, 2025 through December 21, 2025, in the not to exceed amount of $173,812.00, for a total not to exceed amount of $506,548.00, pursuant to RFP 20-24 and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
On January 19, 2024, Procurement issued Request for Proposal (RFP) 20-24, Cayenta UMS Database and Report Migration Services, and Whitlock Consulting Group was the only responsive response received in accordance with the solicitation requirements.
In June 2024, the City contracted with Whitlock Consulting Group to perform professional services for migration of the Cayenta system database, services support for the review and re-writing of system reports, and technical services associated software upgrades.
In the course of performing the services within the original scope, it was determined that Whitlock would be the best option for developing and testing some of the reports and for overseeing the planning and implementation of business process changes related to improvement opportunities identified during the discovery process. The detailed list of these specific reports and hours associated with improvement opportunities is reflected in the supplemental statement of work. These additional services were part of Whitlock’s initial response to RFP 20-24.
These services are listed as optional scope item in the existing contract, and this amendment is intended to reflect the additional time and cost to perform them.
Payments will be made according to the milestones outlined in the statement of work.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the capital project 94829, CIS Upgrade/Replacement, to fund this purchase order. This project is funded by Administrative Service Fund revenues, an internal service fund of the City.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government, as well as Superior Public Service.
