SUBJECT/RECOMMENDATION:
Title
Authorize a purchase order to Florida ULS Operating LLC, dba United Land Services of Jacksonville, Florida, for landscape maintenance services at designated Public Utilities facilities in the annual not-to exceed amount of $175,000.00 for the period of June 21, 2024 through June 20, 2025, with two one-year renewal options at the City’s discretion pursuant to ITB 24-24 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Purchasing issued Invitation to Bid (ITB) #24-24, Landscape Services Public Utilities on March 15, 2024, and six submissions were received on April 16, 2024. Florida ULS Operating LLC, dba United Land Services of Jacksonville, Florida is the lowest responsive, responsible bidder.
Public Utilities requires routine landscaping services at 13 sites totaling more than 115 acres. Public Utilities and Procurement re-bid its landscaping services as a separate solicitation due to a termination of contract with the vendor selected to service Public Utilities as a part of the Citywide Landscaping Services contract which was established by Invitation to bid 35-22.
The initial contract period will be from June 21, 2024 through June 20, 2025, with the option for two one-year term renewal terms available to the City. The low bidder, Florida ULS’s total for annual services was calculated to be $156,597.20. Staff is requesting an additional $18,402.80 be added which brings the total annual contract value to $175,000. The additional funds are desired if, and when additional work is required to restore existing areas at our sites per the scope of the solicitation. Renewal Terms allow for cost increases based on the US Department of Labor Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Tampa-St. Petersburg-Clearwater, FL; renewal prices shall be firm for the respective annual term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY24 are available in various Public Utilities cost centers, cost code 530300 Other Contractual Services:
Funding for future fiscal years (FY25 through FY27) will be requested within the contract calendar and spending limits.
STRATEGIC PRIORITY:
In furtherance of the Council’s Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, approval for an agreement is requested.
