SUBJECT/RECOMMENDATION:
Title
Approve a Guaranteed Maximum Price (GMP) to AJAX BUILDING COMPANY, LLC of Midway, FL, for an early release package for construction for the new City Hall Project (22-0019-EN) in the amount of $7,407,439 pursuant to Request for Qualifications (RFQ) 59-23 and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
In September 2022, pursuant to RFQ 24-22, the City Council approved Wannemacher Jensen Architects (WJA) to design a new facility. In June 2023, WJA presented the City Council with three options. The Council unanimously selected the site plan that combines a renovation of the City’s existing municipal services building (MSB) with a new building located on the city-owned parcel immediately south of MSB. WJA referred to this site plan as Option #2. This site plan is estimated to save approximately $31 million compared with the cost of a new stand-alone facility that would have replaced the MSB.
On November 16, 2023, Council approved Broaddus and Associates to provide Owner’s Representative services on the project.
On December 19, 2023, Council approved a CMAR agreement and $379,965 preconstruction phase proposal with Ajax Building.
Ajax and the project team are continuing to work through the project preconstruction phase. To mitigate rising costs and long lead times for critical equipment, the team assembled an early release package (ERP) GMP. This GMP is the first of multiple GMPs staff will bring back to council for approval for the construction of the new City Hall and MSB renovations. All GMPs are amendments to the previously approved CMAR agreement. This ERP GMP includes site work, foundations, early equipment procurement (elevators, chiller, electrical switch gear and panels, generator) and general conditions for the entire project, including both city hall and MSB renovation.
Schedule anticipates a late June 2024 mobilization; March 2026 move in and final completion by May 2026. Expect the MSB portion to be concurrent with the city hall work, more schedule details to follow once the MSB scope and design is finalized.
The total budget presented by WJA at the June 12, 2023 work session for the construction of City Hall and the MSB renovation project is $44.9 million. The construction budget for City Hall is $31.6 million and the MSB renovation project is $10 million. Total cost of construction and administration of both projects is $44.9 million.
APPROPRIATION CODE AND AMOUNT:
ENGF220001-CONS-CNSTRC $7,265,422
ENGF230001-CONS-CNSTRC $ 142,017
Funds are available in capital improvement projects in amounts of $7,265,422 inENGF220001, City Hall, and $142,017 in ENGF230001, Municipal Services Building Renovations, in the amount of $7,407,439 to fund this GMP.