SUBJECT/RECOMMENDATION:
Title
Authorize purchase orders to multiple vendors for the purchase of computer parts, servers, and network equipment in the cumulative not-to-exceed amount of $1,200,000.00 for term February 1, 2024 through September 30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback, and Section 2.561(5), small purchases, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The Information Technology Department is requesting authorization to procure computer and network supplies from various vendors to include parts, cabling, servers, computers, power supplies, wireless and security technology for the maintenance and upgrade of the city’s computer network and equipment.
Purchases will be obtained through various piggyback contracts. The list of vendors with their piggyback contracts are attached and listed below.
Vendors are as follows:
Amazon: Omnia Contract No. MA3457 (State of Utah) valid through 05/05/2025
• https://www.omniapartners.com/suppliers/amazon-business/public-sector/contract-documents#contract-390 <https://www.omniapartners.com/suppliers/amazon-business/public-sector/contract-documents>
CDW-Government LLC:
• Omnia Contract No. MA3458 (State of Utah) valid through 05/05/2025
https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents#contract-387 <https://www.omniapartners.com/suppliers/cdwg/public-sector/contract-documents>
• Sourcewell Contract No. 071321-CDW valid through 09/10/2025
<https://www.sourcewell-mn.gov/cooperative-purchasing/071321-CDW>
• Sourcewell Contract No. 081419-CDW valid through 10/30/2024
<https://www.sourcewell-mn.gov/cooperative-purchasing/081419-CDW>
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
Carasoft, Inc: State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
• <https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
GovConnection dba Connection Public Sector Solutions: Omnia Contract No. 01-144 (Region XIV Education Service Center) valid through 11/30/2025
• https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents#contract-1476 <https://www.omniapartners.com/suppliers/connection/public-sector/contract-documents>
InSight Public Sector Inc:
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
SHI International Corp:
• State of Florida Contract No. 43230000-23-NASPO-ACS valid through 04/24/2027
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/software_value_added_reseller_svar>
• State of Florida Contract No. 43230000-NASPO-16-ACS valid through 09/30/2026
<https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/cloud_solutions>
Authorization to add additional vendors as needed is also requested following the proper procurement process with oversight from the Procurement Division to include small dollar purchases subject to Clearwater Code of Ordinances Section 2.561(5).
APPROPRIATION CODE AND AMOUNT:
Funds are available in various departmental cost centers in object codes 550100 (Office Supplies), 550400 (Operating Supplies) and 550800 (Computer Parts), as well as various Capital Improvement Projects to fund these purchases.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objectives 1.2, 1.3, and 1.4. The Information Technology Department maintains critical public infrastructure to deliver sustain a high level of service to support a safe and healthy community.
