SUBJECT/RECOMMENDATION:
Title
Award a Construction Contract to C and T Contracting Services, LLC of Tampa, FL, for the East Water Reclamation Facility (WRF) Influent Pump Station Rehabilitation Project in the amount of $2,840,530.00 pursuant to Invitation to Bid (ITB) No.13-0016-UT; approve Supplemental Work Order 5 to Ardurra Group, Inc of Tampa, FL for Construction Engineering Services in the amount of $431,536.00, increasing the work order from $392,575.00 to $824,111.00; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On October 25, 2023, Public Utilities issued ITB No. 13-0016-UT which closed on December 6, 2023. C&T Contracting Services, LLC of Tampa, FL, was the lowest and only responsible bid received in accordance with the plans and specifications. After reviewing the contractor bid, the EOR and city recommend awarding the contract to C&T Contracting Services, LLC in the amount of $2,840,530.00.
On July 19, 2012, City Council awarded RFQ 16-12 Engineer of Record Consulting Services and King Engineering Associates, Inc. was one of the awarded firms.
June 14, 2013, the City Manager approved the initial work order to EOR King Engineering Associates, Inc. to provide a preliminary design for the rehabilitation of the East Water Reclamation Facility Influent Pump Station in the amount of $35,632.00.
December 24, 2015, the City Manager approved Supplemental Work Order 1 to provide design of a new influent sewer structure upstream of the Influent Pump Station as required for the temporary by-pass of the Influent Pump Station during its rehabilitation in the amount of $23,203.00 for a new work order value of $58,835.00.
November 15, 2018, City Council approved Supplemental Work Order 2 to perform miscellaneous engineering evaluations with regards to the influent flow meter, wet well baffle, performing additional Subsurface Utility Engineering (SUE) work and providing design services for miscellaneous improvements to the IPS in an amount of $110,130.00 for a new work order value of $168,965.00.
In 2018, King Engineering Associates, Inc. and Ardurra Group merged. A new consulting services contract was awarded under RFQ 26-19, approved by City Council June 20, 2019.
In late 2019, the City met with Ardurra Group, Inc. and identified additional improvements including the need for additional SUE, demolition of the odor control system to provide access to construct the new by-pass structure, grit overflow piping modifications, arc flash, and flood resiliency. Other items include estimating the historical value of assets removed and permitting support. On November 18, 2021, City Council approved Supplemental Work Order 3 which included the additional design efforts associated with the improvements in the amount of $187,966.00 for a new work order value of $356,931.00.
In July 2022, the City met with Ardurra Group, Inc. and identified additional engineering work to include in the following design documents: demolition of the abandoned equipment in the Sludge Handling Building, incorporation of the Pulsair Mixing System in the existing wet well, all electrical design associated with Pulsair Mixing System, and an estimation of the value of demolished and removed equipment in the Sludge Handling Building. On January 26, 2023, City Manager approved Supplemental Work Order 4 in the amount of $35,644.00 which was within the 10% approval of the latest Council approved item, for a new work order value of $392,575.00.
Supplemental Work Order 5 for Ardurra, in the amount of $431,536.00, includes construction management and limited field representative services for the construction of the East WRF Influent Pump Station Rehabilitation Project.
The Substantial Completion is expected to be completed in 15 months and the Final Completion is expected to be completed in 16 months.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining the sanitary sewer collection system.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96214
STRATEGIC PRIORITY:
In furtherance of the Council’s Strategic Plan to achieve High Performing Government by maintaining public infrastructure through systematic management efforts, award of a Construction Contract to C&T Contracting Services, LLC and approval of Supplemental Work Order 5 to Ardurra Group, Inc. is requested. The project also aligns with the City’s Strategic goals of Community Well-Being and Environmental Stewardship.
