SUBJECT/RECOMMENDATION:
Title
Approve a purchase order (contract) to Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar, Florida in the amount of $300,085.50, which includes a 10% contingency, for site work and construction of a pier and boardwalk associated with the Marina District Boardwalk at the Papaya Street Entry Node; increase CIP 315-93639 Marina District Boardwalk and Entry Nodes by $150,000, increasing the budget from $606,510 to $756,510, to be funded by the transfer of $150,000 from general fund reserves at third quarter; and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
On August 14, 2013, the City Council approved establishing a Capital Improvement Project Marina District Boardwalk and Entry Nodes (CIP 315-93639) for $606,510 to design, permit and construct three access entry nodes for the future Marina District Boardwalk at Baymont Street, Papaya Street and the pedestrian walk under bridge at SR 60.
Staff has been working for over two years to obtain all of the necessary permits to construct the pier and boardwalk in the intercoastal as well as design and plan for the construction primarily of the Papaya Street entry node.
Staff has met with representatives and homeowners adjacent to the street end at Baymont and determined to delay the entry node at this location since it may be many years before this entry point is needed. Furthermore, the street right-of-way on Baymont has several issues that need to be addressed prior to any development occurring.
This purchase order is for the construction of a pier and boardwalk approximately 90 feet in length and 14 feet wide in accordance to the Marina District Boardwalk Guidelines established by Ordinance 8438-13 on September 5, 2013 as well as providing the necessary site work and utility work to construct the Papaya Street Plaza.
Items which have already been purchased or encumbered for the plaza include palm trees, brick pavers, electrical contract, and light bollards.
Items still to be purchased include masonry blocks, wall caps, fountain, entrance sign, and installation of concrete walks, brick pavers and planters.
If approved, Keystone Excavators will begin site work and construction on July 15. All construction on the plaza is to be completed by November 15, 2016.
Keystone Excavators was selected under the Request for Qualifications process based on qualifications, experience on similar projects, staff experience and availability, and knowledge of city standards. Keystone has been the selected low bidder on many past city projects of similar scope and the City was pleased with their performance.
Additional funding of $150,000 is being requested to address increased costs of the project, including electrical/utility relocation; pier redesign and material modifications needed to address sea grass beds and engineering and design costs due to length of permitting process. None of these were anticipated in the original budget.
APPROPRIATION CODE AND AMOUNT:
Additional funding needed for this contract will be provided by a third quarter budget amendment allocating General Fund reserves in the amount of $150,000 to capital improvement project 93639, Marina District Boardwalk & Entry Nodes.
USE OF RESERVE FUNDS:
Inclusive of this item if approved, a net total of $2,068,646 of General Fund reserves has been appropriated by Council to fund expenditures in the 2015/16 operating budget. The remaining balance in General Fund reserves is approximately $29.6 million, or 23.8% of the current General Fund operating budget.