SUBJECT/RECOMMENDATION:
Title
Authorize award of Invitation to Bid Number 56-19, Police Clothing and Equipment, to Galls, LLC of Lexington, KY, for an annual not-to-exceed amount of $75,000 with option for two one-year term extensions and authorize the appropriate officials to execute same. (consent)
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SUMMARY:
The Clearwater Police Department (CPD) is required to provide duty uniforms to approximately 375 sworn and non-sworn Police Department employees. On average, the Police Department outfits approximately 50-60 new sworn and non-sworn employees every year.
CPD is continually replacing uniforms and equipment as a result of normal wear and/or incidental damage. Approximately $50,000 to $60,000 annually is spent on providing/replacing uniforms and associated equipment.
On August 26, 2019, an Invitation to Bid (ITB 56-19) was issued seeking proposals from qualified vendors to provide new and replacement police uniforms, as well as the associated equipment for CPD. The bid included manufacturer specifications, alteration requirements, as well as embroidery and silkscreen requirements.
On October 10, 2019, the City received two responses. The City Purchasing Division and the Police Department reviewed vendor responses and recommended the award to Galls, LLC for duty uniforms and associated police equipment, including duty belts, holsters, handcuff cases, and other duty belt related equipment, in an aggregate amount of $75,000 for the first year of the agreement and for $75,000 for each one-year extension.
The award of blanket purchase orders to Galls, LLC, of Lexington, KY calls for an initial term of one year, effective November 21, 2019 through November 20, 2020, with the option for two one-year term extensions.
APPROPRIATION CODE AND AMOUNT:
Funding for the purchase of new and replacement uniforms, and the associated equipment, is included within the Police Department’s 2019/2020 operating budget through the following: Patrol - 0101131-0547100, PST/TRU - 0101153-0547100, School Crossing Guards - 0101140-0547100.