SUBJECT/RECOMMENDATION:
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Authorize the Chief of Police to sign a Memorandum of Understanding with the Panama City Police Department for the use of the Electronic License and Vehicle Information System (ELVIS) and Interface system as well as the use of the TraCS electronic Traffic Crash reporting system, operated and maintained by the Florida State University. (consent)
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SUMMARY:
Currently the Clearwater Police Department (CPD) utilizes multiple sources to obtain Criminal Justice Information, to obtain information related to the registration and operation of motor vehicles, and to create vehicular crash reports.
The Florida State University (FSU), supported by the Florida Department of Transportation (FDOT), has created a centralized program that will allow law enforcement agencies to access Criminal Justice information, vehicular registrations, and drivers’ license information through FSU’s centralized program.
FSU, supported by FDOT, has also created a centralized program that allows law enforcement agencies to create vehicular crash reports.
The Panama City Police Department presently has the benefit of an Electronic License and Vehicle Information System (ELVIS) interface, operated and maintained by FSU, which provides access to the National Crime Information Center and the Florida Crime Information Center.
The Panama City Police Department also presently has the benefit of contracting with TraCS Florida, a private vendor, operated and maintained by FSU, which provides the use of the TraCS electronic Traffic Crash reporting system.
CPD will be required to enter into a Memorandum of Understanding with the Panama City Police Department to access the ELVIS and TraCS systems.
The Panama City Police Department wants to be held harmless for any and all liability relating to or arising out of the validity and accuracy of information and data CPD submits for entry into the NCIC and FCIC Information Systems.
There are no operating costs associated with utilizing the ELVIS and TraCS systems for law enforcement agencies.
Currently, CPD utilizes the electronic Crash Report system “QuickCrash with ReportBeam,” at an annual cost of $18,115.65. By utilizing the TraCS system, CPD will no longer incur those costs.
APPROPRIATION CODE AND AMOUNT:
There are no operating costs associated with utilizing the ELVIS and TraCS systems for law enforcement agencies.
USE OF RESERVE FUNDS: N/A