SUBJECT/RECOMMENDATION:
Title
Approve one-year blanket purchase contracts for citywide t-shirt purchases (non-embroidered) to designated vendors, for the annual amount of $75,000.00, including two one-year renewal terms at the City’s option, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
With the branding rollout and new logo introduction, departments have been purchasing embroidered uniform and miscellaneous clothing items from DesignLab, as approved by Council on March 3, 2016.
DesignLab’s expertise is embroidered items. Their cost for printed t-shirts was prohibitive and outside the scope of the Pinellas County contract which we piggyback. City departments purchase a variety of t-shirts for myriad of requirements; a few examples are:
• Uniforms (Fire, Parks & Recreation, General Services, Gas)
• Summer Camps (Parks & Recreation)
• Sponsor/promotion and Special Events (Public Communications, Parks & Recreation, Gas)
• Hi-Visibility Safety T-shirts (Parking, Customer Services, Solid Waste, Marine & Aviation)
Citywide t-shirt requirements were aggregated and Invitation to Bid (ITB) 25-16, Screen Print, Heat Transfer, and Digital Print T-Shirts was issued on April 9, 2016; eight responses were received on April 29, 2016. T-shirt vendors often specialize in one or two types of printing, as evidenced by the single bid we received for providing Heat Transfer t-shirts.
Purchasing requests Council authorization to award ITB 25-16 as follows:
|
T-shirt Print Category |
Primary Award Vendor |
Secondary Award Vendor |
|
Screen Print |
Logo HQ |
JB Edwards |
|
Heat Transfer |
EmbroidMe |
n/a |
|
Digital Print |
Reliable Promotions |
n/a |
Purchasing recommends a primary and secondary vendor award for screen print t-shirts due to the volume and variety required. The award is recommended for an annual amount of $75,000.00, with two one-year renewal terms at the City’s option.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract has been included in the individual departments’ fiscal year budget and will be included in future year budget requests.