SUBJECT/RECOMMENDATION:
Title
Approve a Blanket Purchase Order to SNF Polydyne Inc., of Riceboro, GA, in the annual amount of $450,000.00 with the option for two, one-year term extensions for Polymer Services effective July 1, 2016, and authorize the appropriate officials to execute the same. (consent)
Body
SUMMARY:
Polymer is used at the City's three (3) Water Reclamation Facilities (“WRF”) to thicken biosolids and reduce the amount of water in the final dewatered cake, thereby reducing hauling and disposal costs. Biosolids must be processed daily at all three facilities to meet permit requirements.
In 2011, the City entered into a Performance Based Contract (“PBC”) with Siemens Industry, Inc. that included the installation of centrifuge dewatering devices to replace existing, outdated, and inefficient belt filter presses. The centrifuges are now operational. The Siemens-managed Polymer testing was performed as part of that project.
Two of four (2 of 4) of the solicited Polymer manufacturing/supply companies expressed their interests in testing and quoting to Siemens within the new parameters, and were approved to conduct jar testing. One company, SNF Polydyne, Inc., which is the City’s current Polymer supplier, tested and provided documentation along with a price quote. Others declined for various reasons, with inefficiency and cost prohibitiveness in transportation due to their manufacturing locations and the relatively small quantities of Polymer required by the City being the primary explanation. Since SNF Polydyne, Inc. conducted their testing and provided their quote, no other company has expressed any interest in conducting tests and providing quotes for Polymer.
The current contract for Polymer supply with SNF Polydyne, Inc. expires on June 30, 2016. SNF Polydyne, Inc. has agreed to hold the current contract price of $1.05 per pound for the next contract period. Being that SNF Polydyne, Inc. is the sole source manufacturer and distributor of the Polymer products, which mandates them to be exempt from bidding pursuant to City Code Section 2.564 (1) (b), staff recommends this BPO awarded to them.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 113,424.66 FY 15/16
0421-01351-551000-535-000-0000 $ 336,575.34 FY 16/17
Sufficient funding is available in the Water & Sewer Utility Fund operating cost centers 0421-01351, Wastewater Environmental Technologies, in the amount of $113,424.66 to fund the current fiscal year’s cost of the contract. The funding for the remaining balance of $336,575.34 will be included in the Water and Sewer recommended operating budget from the Director.
USE OF RESERVE FUNDS:
N/A