SUBJECT/RECOMMENDATION:
Title
Approve blanket purchase orders (contracts) to Blue Jays Baseball Club (Blue Jays) and Philadelphia Phillies Baseball Club (Phillies) for renting of Florida Auto Exchange Stadium and Bright House Networks Field in the amount of $40,000 each, to accommodate Sport Tourism tournaments held at these venues as a sole source, with two one-year renewal terms at the City's option, and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
Staff is requesting a blanket purchase order be issued to both Blue Jays and Phillies in order to facilitate the renting of the two stadiums for tournaments and baseball games associated with Sport Tourism in Clearwater and Pinellas County.
The City has an agreement with the Phillies to manage the city-owned Bright House Networks Field and share in revenue from events cosponsored by the City and Phillies i.e. High School Graduations, American Conference Baseball Tournament, Boo Fest etc. However, when teams and tournaments come to Clearwater as a destination for their national or international events and desire to use one or both of these stadiums a rent is charged to the user groups.
The City Parks and Recreation Athletic Division assists in helping these groups schedule time and rent these stadiums since neither the Phillies nor Blue Jays have any desire in renting directly to user groups. The City operates as facilitator for these groups, ensuring the funds are collected from the user groups and remitted to the teams.
The City has been doing this for several years, specifically for the Men’s Senior League Baseball (MSLB) International Tournament held on fields in Clearwater and Dunedin in the fall.
In accordance with City Code, Section 2.564 (b), Exceptions to bid and quotation procedure, the utilization of these fields is not subject to bid as they are available from only the respective entities, therefore a sole source.
APPROPRIATION CODE AND AMOUNT:
Funding for the Blanket Purchase Order will come from revenue generated by the event sponsor and submitted to the City through the Special Events funding code 181-99865 through the remainder of fiscal year 2015/16. In fiscal year 2016/17, all sports tourism expenditures will be charged to cost center 010-01836 (Sports Tourism) with offsetting revenues received in code 010-344561 (Rentals).
USE OF RESERVE FUNDS:
N/A